The system is designed to allow quotations to be prepared
quickly and easily, with a minimum amount of data entry.
Quotations can be prepared for freight forwarding transactions
including; air, ocean and road, export and import shipments.
Access to all of the above rate tables from within quotations
is provided to assist in the preparation of quotations.
Each quotation can contain both air and ocean quotes. Charges
can be quoted for specific origin and destination pairs, and
also quoted for multiple origin and destination pairs, all
within the same quotation. Dimensions can also be included
Multiple charges including: minimum charges, flat charges,
charges per such as air rates by multiple weight break points,
etc., may be quoted in any currency. Optionally, charges per
piece, etc., can also be entered for garments.
Any number of comment lines can be entered at any point in
Quotations for road shipments include FTL and LTL formats.
Quotations are stored in the system and easily accessed both
directly and during shipment processing for reference and
Quotations can be used to automatically rate (invoice) shipments.
Quotations for Canadian and US brokerage transactions including
auto-rating are also available.
SHIPMENT INFORMATION ONLY ENTERED ONCE
A principal throughout the overall design of Cargo3000 is
that information is only entered into the system once. This
is achieved through the extensive use of master files and
tables to record information that is continuously used, and
the ability to update master files and tables from within
transactions. In addition, default values such as Notify:
'Same as Consignee', etc., are loaded automatically and can
be changed as required.
From the time of a quotation through the life cycle of a
shipment, until it is invoiced and entered into the sales
history and accounting sub-systems, all variables for a shipment
are only entered once.
In this way, an absolute minimum of information is recorded
for each transaction, errors reduced, and productivity maximised.
ENTER INFORMATION AS IT BECOMES AVAILABLE
New transactions may be created at any time and only completed
as the information becomes available. While the system will
not allow invalid codes to be used, data fields may be left
blank and completed as required.
All related shipment details such as shipper, consignee,
notify, agent, prepaid or collect, terms, airline or shipping
line, from, to, ports and airports, flight(s), vessel and
voyage number, dates, MAWB number, booking number, etc., are
entered as available.
Similarly, shipment or cargo details including weight, volume,
description, etc., are entered as available. A volume calculator
is available to enter dimensions in any measure (inches, centimetres,
etc.), and convert them to kilograms, pounds or cubic feet.
Freight charges and other charges including buying rates
or amounts are entered as available.
Selling and buying rates or amounts can be either prepaid
or collect, and entered in multiple currencies. The system
will automatically convert charge units as required. I.e.
If a cargo weight is in pounds and a rate per kilogram is
entered, the system will automatically convert the rate from
kilograms to pounds.
Similarly, if a rate is quoted in pounds and the shipment
details are in kilograms, the system will automatically convert
the units of measure from pounds to kilograms, to correctly
rate the shipment.
Margins are calculated as the charge details are entered
and displayed on the screen.
Quotations and all rate tables can be accessed directly from
within the shipment details.
The copy transaction option allows a similar transaction
to be copied and set-up as a new transaction within seconds.
The new transaction can then be modified as required.
Quotations, commercial invoices, air, ocean and
road shipments can all be copied.
In addition to the Copy option, templates provide the capability to enter
any number of standard or frequently used shipment details and instantly
locate the required template to create shipments.
Quotations, commercial invoices, air and ocean export and
road shipments can all be copied.
Two sets of screens are used to process import shipments
The first is designed to enter transactions form the cargo
manifests as received from agents very efficiently and rapidly,
and provide tracking / tracing capability.
The second allows further shipment details to be entered
when the documents become available.
Consolidated shipments may be deconsolidated, or shipments
may be entered one at a time.
If an applicable quotation is available, (customer, shipping
mode, origin, destination, terms, commodity, etc.), the shipment
can be automatically rated from the quotation.
Ocean import processing includes a HB/L tracking feature
to record and track HB/L numbers that have not been received.
Shipment and consolidation details are entered quickly and
easily, as information is available.
Standard export shipments can be completed using only three
The Header screen contains all the top portion of a MAWB
OR B/L plus container positioning information, etc.
The Cargo details screen contains container and seal numbers,
marks and numbers, weight, cube, volume calculations and cargo
The additional information screen is used to enter additional
information and instructions required for specific documents
such as Pre-Alerts, Transport Instructions, B13A details,
Insurance Certificate, Hazardous Goods Declaration, US Shippers
Export Declaration(s), etc.
In addition, the copy shipment option allows new shipments
to be created from existing shipments in seconds. For shippers
who frequently ship the same items, a new shipment can be
created immediately. Alternately, templates can be created
and copied as required.
Users may assign their own file numbers to shipments or the
system can assign the file numbers automatically. Cargo3000
will optionally ensure user assigned file numbers are unique.
Air Export shipments may be single line single rated, single
line double rated, or double line double rated.
A second header screen to enter MAWB details is not required
for single shipments.
If an appropriate quotation is available, the shipment can
be automatically rated.
The system supports the use of both Airline and generic Airway
Bills. If generic Airway Bills are used, the system can generate
and maintain blocks of Airway Bill numbers by airline. Cargo
3000 will optionally ensure each MAWB number is unique.
A Booking Sheet module in Ocean Export provides the ability
to record multiple shipments for a shipper, confirm the vessel
and voyage details, and then generate the shipments.
Shipment and consolidation transactions may be created at
any time, as required. Shipments may be dynamically included
or excluded from consolidations at any time. There is no need
to open a shipment in a consolidation.
When a shipment is included in a consolidation, the consolidations
total fields are automatically updated with the values of
the shipment. Similarly, if a shipment is removed from a consolidation,
the consolidations total values are again updated to reflect
the total of the remaining shipments in the consolidation.
In addition, if a shipment is included in a consolidation
and the shipments values are entered or changed (i.e. number
of pieces, weight, cubic feet or meters, etc.), the consolidations
total values are again updated dynamically to reflect the
Similarly, if a consolidations values are entered or changed,
(i.e. airline, shipping line, flight, vessel, voyage, MAWB
No., booking no. date, etc., all applicable transactions are
updated dynamically to provide up-to-date information at all
Any number of charges can be entered for a quotation or a
The system will automatically convert charges per pound or
kilogram. A quotation or rate may be in pounds and the shipment
or cargo details entered in kilograms. The system will automatically
convert the rate from pounds to kilograms or the reverse.
Charges can be in any currency, and prepaid or collect as
required. Exchange rates for both buying and selling different
currencies can be updated as often as required. (I.e. daily,
weekly, hourly, etc.)
Both selling and buying rates and amounts can be entered
as required. Margins in the designated 'home' currency, which
is defined by the user, are calculated and displayed on the
INVOICING & ACCOUNTS PAYABLE
Invoices for a shipment are calculated as required using
the charges entered above, and can be for the account of a
third party or the shipper, overseas agent, airline, etc.,
for prepaid, collect or mixed shipments as necessary.
Separate invoices can be produced for each currency in a
shipment, or one invoice for all currencies. Customers can
be billed in the currency of their choice (i.e. Canadian dollars,
American dollars, Euro, etc.) or mixed currencies.
Additional invoices and credit notes can be produced as required.
Invoices and debit and credit notes may be viewed directly
on the screen, and printed or reprinted as often as required.
Invoice and Accounts Payable registers are prepared identifying
all revenues and expenses for input to the accounting subsystem
via automatic export and import or manually.
The system maintains air and ocean rate tables by airline
or shipping line, origin, destination, break points (weight,
volume, etc.) and currency. Effective or expiry dates and
comments can also be recorded.
Rates tables can be accessed while processing quotations
and shipments by; origin, destination and airline or shipping
line. The system displays all rates on file for the specified
origin and destination.
Air rate tables and TACT rates include; carrier, origin and
destination, weight category, currency, units (Kgs, Lbs),
Ocean rate tables include; shipping line, port of loading
and port of discharge, commodity class, container size and
type, currency and weight category for B/Bulk shipments, etc.
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